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4-Part Masterclass

How to Prioritize Work and Meet Deadlines When Everything Is #1

"Let our advance worrying become advance thinking and planning."

– Winston Churchill

 In this masterclass  series you will learn

  • Workload management techniques that work

  • How to do self-assessment for your work management style

  • Critical 3 Cs of Communication to meet deadlines

  • Effective framework for project health check-ins that reduces bottlenecks

PART 1

Workload management techniques that work

PART 2

How to do self-assessment for your work management style

PART 3

Critical 3 Cs of Communication to meet deadlines

PART 4

Effective framework for project health check-ins that reduces bottlenecks 

TOOLKIT

TOOLKIT

 

PART 1

PART 1

Workload Management Techniques: How to effectively manage your team’s workload

Team Discussion

  • During your next department meeting, download the Eisenhower Matrix template and go through the exercises of identifying all tasks/projects that currently are on your personal plate and your team’s plate. 

  • Conduct the analysis using the template and the framework we presented to separate urgent and critical projects from non-critical deliverables. 
    Share this template with other

  • stakeholders/departments to gain consensus on the core urgent and important projects your team is working on. 

TOOLKIT

The Eisenhower Matrix, which was popularized by Stephen Covey, is an effective time management matrix.

Download the toolkit to conduct your own Eisenhower Matrix 

 

PART 2

How to do self-assessment for your work management style

“ASK YOURSELF - Is what you are doing today, getting you closer to where you want to be tomorrow?

SELF REFLECTION:

  1. In this part of the masterclass, we presented you with some poignant questions to prompt introspection about your management style (whether you are a manager now or will become one in the future).
     

  2. Go through each carefully and identify where you display behaviors that can stand in the way of you achieving results.
     

  3. Make a list of these behaviors and write down actions you will take them minimze them (as outlined in the masterclass) 

 

PART 3

Critical 3 Cs of Communication to meet deadlines

“In teamwork, silence isn’t golden, it’s deadly.” 
- Mark Sanborn

Team Discussion

  • During your next team meeting, identify the most frequent communication breakdowns that occur between teams. You can refer to the scenarios outlined in the roadmap for common communication scenarios with teams.

  • Commit to the list of actions you will take to address these communication breakdowns. A list of actions you can take is listed under each scenario.

TOOLKIT

The Roadmap for common communication scenarios with teams

“A problem well stated is a problem half solved.”  - John Dewey

 

PART 4

Framework For Effective Project Health Check-in Meetings

“The most important thing in communication is to hear what isn’t being said.”
- Peter F. Drucker

Team Discussion

  • Over the next month, commit to meetings that follow the RULE OF 5 AGENDA framework.

  • This framework will help you create a consistent approach to project check-in and address any potential bottlenecks. 

TOOLKIT

Download the RULE OF 5 AGENDA template 

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